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Filming in Lafayette City of Lafayette Permit Application - We strongly urge each production to complete this form before filming in Lafayette. It gives us the information we need to best assist you.  Permits
Road Closures Use of City-owned Facilities Insurance Requirements Production Planning Meeting Police Department Fire Department Permits
When a Permit Is Required
In Lafayette Parish, a permit is required for filming when: - Production equipment and/or vehicles are used on city property.
- The Production activity (including equipment and production/crew vehicles) asserts exclusive use of City property (including but not limited to public roads, sidewalks, land, facilities, personnel, and other resources under the jurisdiction of the Lafayette Consolidated Government).
- The Production involves use of pyrotechnics, use of gunfire, or the display of firearms.
When a Permit Is Not Required
A permit is not required for filming that uses only hand-held cameras or tripods and does not assert exclusive use of City property.
Standing on a street, walkway of a bridge, sidewalk, or other pedestrian passageway while using a hand-held device and not otherwise impeding use by other citizens or asserting exclusive use of City property is not an activity that requires a permit. Optional Permits
When a permit is not required, it is possible to apply for an optional permit. Liability insurance is not required in connection with an optional permit. Download the City of Lafayette Permit Application Road Closures If the use of equipment or vehicles impedes traffic or asserts exclusive use of a public roadway, a road closure permit is required. There is no charge associated with a road closure permit. However, as determined by the Lafayette Office of Traffic and Transportation, a number of off-duty police officers coordinated through the Lafayette Police Department may be required for the duration of the closure, and proper signage must be utilized at the expense of the production.
To alert affected residents and businesses of a closure, productions must utilize the Road Closure Petition. Download the Street/Sidewalk Closure Permit Use of City-Owned Facilities
For questions about what constitutes city property or to inquire about filming in a city-owned facility, please contact us. Download the City Location Permit Insurance Requirements Liability insurance is required for a production to obtain any required permit. However, when an applicant can demonstrate that obtaining the required insurance would impose an unreasonable hardship, the need for liability insurance may be waived on a case-by-case basis.
In order for you or your organization to be eligible for a Permit, you must submit with your permit application AN ORIGINAL CERTIFICATE OF INSURANCE which is signed in ink by the Broker's Authorized Representative and which includes: - The name and address of the insured person or Production Company.
- That the policy provides Commercial General Liability in the amount of at least One Million Dollars ($1,000,000) [usually listed as 1,000 thousands] in US currency or its equivalent per occurrence with a $1,000,000 aggregate.
- An additional insured endorsement that reads, “The Lafayette City-Parish Government, its officials and employees are named as additional insured’s.”
- The name of the insurance company and of the broker, with the broker's phone number.
- The policy number.
- The dates for which the policy is in effect, including both the start and expiration dates.
- That the policy may not be modified or canceled without seven days prior written notification to the Lafayette Entertainment Initiative.
For permits related to street or sidewalk closures, you will also be required to provide proof of Auto Liability Insurance for bodily injury and property damage with a Combined Single Limit (CSL) of $500,000 per occurrence and a $500,000 aggregate, pursuant to all guidelines listed above.
Please note that we do not accept FAX copies or photocopies of Insurance Certificates. We will not accept autopen or stamped signatures. Production Planning Meeting
A pre-production meeting with the Lafayette Entertainment Initiative is strongly advised for all feature films, television movies, series or specials, elaborate exterior commercial shoots and music videos shooting exteriors with celebrities, or multiple locations. It is recommended that this meeting be scheduled with our office between two and three weeks before shooting.
The purpose of this meeting is to review shooting plans and production schedules. Participants generally include the Production Manager and Location Manager, as well as representatives from our office and other relevant agencies pursuant to the production’s needs. Immediately following this pre-production meeting at our office, you are ready to apply for a permit detailing the location activities. Unless additional planning is required, permit applications can be submitted at this time.
Our office is as flexible as possible when emergencies require a schedule change on the day before a shoot, but emergency changes should always be called into the Lafayette Entertainment Initiative as the first priority. Police Department
Officers required for permitted closures
The Chief of Police or a designee will determine and approve the number of off-duty officers required for closures and adjacent areas related to filming, pursuant to each submitted permit. There is a 2-hour minimum per officer at an overtime rate designated by the Lafayette Police Department.
Use of off-duty officers and/or vehicles on screen
The participation of off-duty police officers on-screen, pursuant to the availability of off-duty officers and their willingness to participate, is available at an overtime rate designated by the Lafayette Police Department. Participation of off-duty police officers on-screen will also require releases to be signed by those officers, consistent with standard practices.
The use of vehicles on-screen requires approval by the Chief of Police or a designee, as well as the hiring of (at least) one off-duty police officer to operate the vehicle pursuant to the guidelines detailed in the above paragraph.
The requested use of off-duty police officers and/or vehicles on-screen should be directed to the Unusual Occurrences office of the Lafayette Police department. Fire Department
Fire Department Personnel Required for Permitted Closures
When street closures are part of the filming, an inspection by the Lafayette Fire Department may be required, depending on the obstructions to access or egress of any structure.
In the event a Fire Department presence is deemed necessary, the Fire Chief or a designee will determine and approve the number of fire personnel/vehicles required for closures and adjacent areas related to filming, pursuant to each submitted permit.
Fire Department requirements for pyrotechnics or flame effects include A State of Louisiana Pyrotechnic or Flame Effects Operators License. Permit applications submitted 14 days prior to the event A list of the materials to be used along with an MSDS (Material Safety Data Sheets) for each. A certificate of insurance for General Liability Insurance for a minimum of $1,000,000.00 per occurrence combined single limit for bodily injury and property damage. Lafayette Consolidated Government must be named as an additional insured on the policy. When required by the Fire Marshall, a test shall be conducted to demonstrate the safe use of flame/pyrotechnic special effects material prior to use When necessary for the preservation of life or property, the Fire Marshal is authorized to require the attendance of standby personnel and fire equipment.
Use of Fire Personnel and/or vehicles on-screen
The participation of Fire Personnel on-screen, pursuant to the availability of on-duty personnel and their willingness to participate, requires that those personnel sign releases consistent with standard practices. Rates for on-duty fire personnel are to be negotiated between the production and the Lafayette Fire Department. Rates for off-duty fire personnel should be negotiated between the production and the Off-duty Fire Personnel directly.
The use of Fire vehicles on-screen requires approval by the Fire Chief or a designee, as well as the participation of (at least) 3 Fire Personnel to operate the vehicle pursuant to the guidelines detailed in the above paragraph. Rates for the on-screen use of fire vehicles should be negotiated between the production and the Lafayette Fire Department.
Requests for use of Fire Personnel and/or vehicles on-screen should be directed to Chief Robert Benoit of the Lafayette Fire Department. |
